Personnel Policy and Procedure Manual

The State of Vermont Personnel Policies and Procedures Manual is designed to set forth the policies and procedures currently in effect in State Government.

This manual is designed to further the following goals:

  • To provide a uniform system of human resource administration throughout State Government.
  • To assist managers in the development of sound management practices and procedures, and to make effective consistent use of human resources throughout State Government.
  • To promote effective communication among managers, supervisors and employees.
  • To ensure, protect, and clarify the rights and responsibilities of both the employer and employees.

These policies and procedures are intended to serve as guidelines to assist in the uniform and consistent administration of personnel policies. This policy manual is designed to provide essential information on how to accomplish an agency/department mission within the administrative framework of Vermont State Government.

The Personnel Policies and Procedures Manual is available in two formats.  The entire Manual is in Portable Document Format (pdf). This indexed (bookmarked) pdf document can be viewed, printed and searched for desired text or topics. This can be found in the Forms & Documents box to the right.  Below is an online version with each policy as a single pdf document. 

Section 1 – POLICY MANUAL ADMINISTRATION

Number 1.0 - POLICY MANUAL ADMINISTRATION (pdf)

Section 2 - RULES AND REGULATIONS FOR PERSONNEL ADMINISTRATION

Number 2.3 – RULES AND REGULATIONS FOR PERSONNEL ADMINISTRATION (pdf)

Section 3 - EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION

Number 3.0 - EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION (pdf)
Number 3.1 - SEXUAL HARASSMENT (pdf)
Number 3.2 - REASONABLE ACCOMMODATION (pdf)
Number 3.3 - DISCRIMINATION COMPLAINTS (pdf)

Section 4 - RECRUITMENT AND POSTING OF VACANCIES

Number 4.0 - RECRUITMENT AND POSTING OF VACANCIES (pdf)
Number 4.3 - VETERANS’ PREFERENCE (pdf)
Number 4.4 - VERIFICATION OF ELIGIBILITY FOR EMPLOYMENT (pdf)
Number 4.11 - INTERVIEWING AND REFERENCE CHECKING (pdf)

Section 5 - EMPLOYMENT CATEGORIES

Number 5.1 - EMPLOYMENT CATEGORIES (pdf)
Number 5.2 - CONFLICTS OF INTEREST ARISING FROM EMPLOYMENT (pdf)
Number 5.3 - PROBATIONARY PERIODS (pdf)
Number 5.4 - PERSONNEL RECORDS (pdf)
Number 5.45 - EMPLOYEE INFORMATION (pdf)
Number 5.5 – CONFIDENTIALITY (pdf)
Number 5.6 - EMPLOYEE CONDUCT (pdf)
Number 5.7 - POLITICAL ACTIVITY (pdf)

Section 6 - CLASSIFICATION SYSTEM

Number 6.0 - CLASSIFICATION SYSTEM (pdf)
Number 6.1 - POSITION EVALUATION SYSTEM (pdf)
Number 6.2 - CLASSIFICATION REVIEW (pdf)
Number 6.3 - BARGAINING UNIT DESIGNATION (pdf)
Number 6.4 - DECENTRALIZED REALLOCATION (pdf)
Number 6.7 – INTERNSHIPS (pdf)
Number 6.8 - APPROPRIATE USE OF COMMUNICATIONS AND MARKETING POSITIONS IN STATE GOVERNMENT (pdf)

Section 7 - PERFORMANCE MANAGEMENT SYSTEM

Number 7.0 - PERFORMANCE MANAGEMENT (pdf)
Number 7.1 - EMPLOYEE RECOGNITION AND MERIT BONUS AWARDS (pdf)
Number 7.2 - MERIT AWARD PROCESS FOR CERTAIN EXEMPT EMPLOYEES (pdf)

Section 8 - DISCIPLINARY ACTION

Number 8.0 - DISCIPLINARY ACTION AND CORRECTIVE ACTION (pdf)
Number 8.1 - DUE PROCESS REQUIREMENTS (LOUDERMILL PROCESS) (pdf)

Section 9 - TYPES OF SEPARATION

Number 9.0 - TYPES OF SEPARATION (pdf)
Number 9.1 - IMMEDIATE DISMISSAL  (pdf)
Number 9.2 - FINAL PAY (pdf)

Section 10 - GRIEVANCE PROCEDURE

Number 10.0 - GRIEVANCE PROCEDURE (pdf)
Number 10.1 - CLASSIFICATION GRIEVANCE (pdf)
Number 10.2 - ADA GRIEVANCE PROCEDURE (pdf)

Section 11 - EMPLOYEE WORKWEEK – LOCATION/SHIFT

Number 11.0 - EMPLOYEE WORKWEEK/LOCATION/SHIFT (pdf)
Number 11.1 - LUNCH AND BREAK PERIODS (pdf)
Number 11.2 - OVERTIME/COMPENSATORY TIME (pdf)
Number 11.3 - EMERGENCY CLOSING  (pdf)
Number 11.4 - WORK RULES (pdf)
Number 11.5 - INCOME FROM OUTSIDE SOURCES (MOONLIGHTING) (pdf)
Number 11.6 - NO SOLICITATION POLICY (pdf)
Number 11.7 - ELECTRONIC COMMUNICATIONS AND INTERNET USE (pdf)
Number 11.9 – TELEWORK (pdf)
Number 11.10 - TIME ENTRY AND APPROVAL (pdf)

Section 12 - COMPENSATION FOR CLASSIFIED EMPLOYEES

Number 12.0 - COMPENSATION FOR CLASSIFIED EMPLOYEES (pdf)
Number 12.1 - STEP MOVEMENT (pdf)
Number 12.2 - HIRE-INTO-RANGE (pdf)
Number 12.3 - MARKET FACTOR ADJUSTMENT (pdf)
Number 12.4 - SHIFT DIFFERENTIAL (pdf)
Number 12.5 - HIGHER ASSIGNMENT PAY (pdf)
Number 12.6 - ON-CALL/CALL-IN/STAND-BY/AVAILABLE STATUS (pdf)
Number 12.7 - COMPENSATION FOR TEMPORARY EMPLOYEES (pdf)
Number 12.8 - COMPENSATION FOR EXEMPT EMPLOYEES (pdf)
Number 12.9 - NOTICE OR PAY IN LIEU OF NOTICE FOR ORIGINAL PROBATIONARY EMPLOYEES  (pdf)
Number: 12.10 - EMPLOYEE REQUEST FOR SALARY ADVANCE (pdf)
Number 12.11 - DIRECT DEPOSIT (pdf)
Number 12.12 - TAX COMPLIANCE (pdf)

Section 13 - GROUP MEDICAL BENEFIT PLANS

Number 13.0 - GROUP MEDICAL BENEFIT PLANS (pdf)
Number 13.1 - LIFE INSURANCE/ACCIDENTAL DEATH AND DISMEMBERMENT PLAN (pdf)
Number 13.2 - DENTAL ASSISTANCE PLAN (pdf)
Number 13.3 - FLEXIBLE SPENDING ACCOUNT PLAN (pdf)
Number 13.4 - CHILD CARE (pdf)
Number 13.5 - RETIREMENT PLAN (pdf)
Number 13.6 - DEFERRED COMPENSATION (pdf)
Number 13.7 - SOCIAL SECURITY (FICA) (pdf)
Number 13.8 - UNEMPLOYMENT COMPENSATION (pdf)
Number 13.9 - WORKERS' COMPENSATION (pdf)
Number 13.10 - MEDICAL, LIFE AND DENTAL BENEFITS UPON SEPARATION FROM ACTIVE EMPLOYMENT (pdf)
Number 13.11 - CHOICE PLUS WELLNESS SCREENINGS (pdf)
Number 13.11 - WHEN AN EMPLOYEE DIES IN ACTIVE SERVICE  (pdf)

Section 14 - ANNUAL LEAVE

Number 14.0 - ANNUAL LEAVE  (pdf)
Number 14.1 - SICK LEAVE (pdf)
Number 14.2 - FAMILY AND PARENTAL LEAVE (pdf)
Number 14.3 - PERSONAL LEAVE (pdf)
Number 14.4 - FIRE AND RESCUE DUTY(pdf)
Number 14.5 - CIVIC DUTY(pdf)
Number 14.6 - COURT AND JURY DUTY/ WITNESS FEES (pdf)
Number 14.7 - MILITARY LEAVE (pdf)
Number 14.8 – HOLIDAYS (pdf)
Number 14.9 - MISCELLANEOUS LEAVE (pdf)

Section 15:  TRAINING AND CAREER DEVELOPMENT OPPORTUNITIES

Number 15.0 - TRAINING AND CAREER DEVELOPMENT OPPORTUNITIES (pdf)
Number 15.1 - EDUCATIONAL LEAVE (pdf)
Number 15.2 - TUITION REIMBURSEMENT (pdf)

Section 16 - VERMONT STATE EMPLOYEES' ASSOCIATION, INC.

Number 16.0 - VERMONT STATE EMPLOYEES' ASSOCIATION, INC. (pdf)
Number 16.1 - LABOR/MANAGEMENT COMMITTEES (pdf)
Number 16.2 – CONTRACTS (pdf)

Section 17 - EMPLOYMENT RELATED INVESTIGATIONS

Number 17.0 - EMPLOYMENT RELATED INVESTIGATIONS (pdf)
Number 17.2 - ALCOHOL AND CONTROLLED SUBSTANCE TESTING (pdf)
Number 17.3 - DRUG-FREE WORKPLACE POLICY (pdf)
Number 17.4 - STATEWIDE SMOKING POLICY (pdf)
Number 17.5 - BLOODBORNE PATHOGENS (pdf)
Number 17.7 - DOMESTIC AND SEXUAL VIOLENCE POLICY (pdf)

Section 18 - EMPLOYEE EXPENSES

Number 18.0 - EMPLOYEE EXPENSES (pdf)

Section 19 - VERMONT STATE EMPLOYEES CREDIT UNION

Number 19.0 - VERMONT STATE EMPLOYEES CREDIT UNION (pdf)
Number 19.1 - HUMAN RIGHTS COMMISSION (pdf)
Number 19.2 - VERMONT OCCUPATIONAL SAFETY AND HEALTH ACT (VOSHA) (pdf)
Number 19.3 - EMPLOYEE ASSISTANCE PROGRAM (EAP) (pdf)

Section 20 - NEW EMPLOYEE ORIENTATION

Number 20.0 - NEW EMPLOYEE ORIENTATION (pdf)