Guidelines for submitting Class Action Requests for Classification Review:
- A Class Action Request for review is a request to review the classification (title and pay grade) of two or more positions in the same job class. It is also used to reallocate a group of positions to a new job class.
- The Collective Bargaining Unit Agreements (CBAs) govern Class Action Requests for Review. It is strongly suggested that you review the applicable Collective Bargaining Unit Agreement before completing a Request for Classification Review.
- All Class Action Requests for Classification Review (RFR) must be submitted on the full, RFR Form A.
- To be accepted, the RFR must be complete, including a clear statement explaining why the RFR is being submitted, specific examples of changes prompting the review request, and a complete list of the positions performing the duties described in the RFR at the time it is submitted. PLEASE NOTE: we will NOT accept class action RFRs from Management without information identifying the specific positions associated with each RFR at the time the RFR is submitted. If Management is requesting to develop a career ladder, job series, or realign an existing series each level in the series requires an RFR with the positions assigned to perform the duties associated with that RFR. In addition, Management is responsible for notifying employees that Management will, or has, submitted a Class Action RFR. If possible employees should be given an opportunity to review the Management RFR and other materials provided in the Class Action RFR.
- The completed Class Action RFR must be submitted to the Department of Human Resources, Classification Division in accordance with the time limits detailed in the applicable CBA: Between July 1st and Monday August 31st for the Non-Management Bargaining Unit, and between July 1st and August 15th for the Supervisory Bargaining Unit and the Corrections Bargaining Unit.
RFRs may be submitted as follows:
- Email: DHR.Classification@vermont.gov
- Drop Off: To the Classification Division of the Vermont Department of Human Resources, 120 State Street-5th Floor, Montpelier, VT 05620-2505. Our offices are open between 7:45 and 4:30 on weekdays.
- Mail (pink or US): To the Classification Division of the Vermont Department of Human Resources, 120 State Street-5th Floor, Montpelier, VT 05620-2505. RFRs must be received in Classification before the deadline specified in the applicable Collective Bargaining Unit Agreement.
- Class Action RFRs received by other divisions of DHR (Field Ops for example) but delivered to Classification after the appropriate deadline will not be considered during the current year and will need to be resubmitted the following year.
- Class Action RFRs postmarked on or before the deadline but delivered to Classification after the deadline specified in the applicable Collective Bargaining Unit Agreement will not be considered during the current year and will need to be resubmitted the following year.
- Class Action RFRs received prior July 1st will be returned to the submitter and should be resubmitted after July 1st, in order to be considered in the current year.
- Class Action RFRs submitted by VSEA will be forwarded to the appropriate HR Administrator; the HR Administrator will coordinate review by the supervisor and appointing authority.
- Accepted Class Action RFRs will be reviewed by the Classification Analyst assigned to the review or the appropriate Classification Committee. All reviews will be conducted and completed in accordance with the provisions of the applicable CBA.
- Agencies/Departments will be required to provide financial impact detail once the results of the Class Action classification review has been communicated to them. Guidance regarding calculating the financial impact will be provided after Class Action RFRs are received by DHR Classification.
- The formal Notice of Action will not be issued until the financial impact detail has been provided by the Agency/Department to the Classification Analyst assigned to complete the Class Action RFR.
- If the financial impact does not require legislative review, the Notice of Action will be issued as outlined in the applicable CBA.
- If the financial impact does require legislative review, DHR will notify the department of Finance and Management, and the Secretary of Administration. If Legislative review is required, the Notices of Action will be issued but not implemented until the review is complete, and will only be implemented based on the terms of the CBAs.