How to Request a Double Fill

What is a Double Fill?

The double filled position is used when there is a need to pay two individuals in the one position. For example, if the reason for the double fill is that an employee is vacating a position but needs to be retained to train a new employee, the Human Resource Administrator from the Department of Human Resources’ Field Operations unit assigned to the department involved needs to specify the length of time being requested for training purposes. Most double fills are for shorter periods of times, such as a week for training purposes or if an employee is going to be out on leave up to three months.

How to Request a Double Fill

The department management places the request through the Department of Human Resources’ Field Operations unit assigned to their department.

  • The position number involved in the request.
  • The current incumbent’s name.
  • A short explanation of why a double fill is needed for the position.
  • The specific start and end dates for the double fill.
  • The plan for filling the double fill.

How to Request an Extension to the End Date

The department Human Resource Administrator must request an extension prior to the approved end date if they wish to extend the double fill by contacting the classification analyst with the information listed above.