Recruitment Process Resources Header

Recruitment Process Resources

The recruitment process represents a significant investment and has many stakeholders.  Hiring managers have a major role throughout all stages of the process.  There are a number of tasks associated with recruitment, as well as important decisions.  Here we provide resources to assist you in the tasks of recruitment and the policies and best practices that support your decisions.

Policies and Guidelines Heading

To begin, we recommend that you review the Key Recruitment Policies & Guidelines document.

Key Recruitment Policies & Guidelines 2015 (pdf)

We have also developed a recruitment checklist, which outlines the tasks that are the hiring manager’s responsibility in each job opening.  If a task is not listed here, you can expect that Human Resources (HR) will take care of it.

Recruitment Checklist for Hiring Managers (pdf)


Training icon   

Training Video Resources 

Short videos with guidance on planning and conducting your recruitment process for best results and compliance with State of Vermont requirements.  MORE...

Recruitment Strategy Planning

Recruitment  Strategy Planning ensures that your recruitment process is timely and efficient.  Although many hiring managers are concerned that planning will cause undesirable delays, we find that failure to plan often results in errors, miscommunication and lost time.  We strongly recommend that hiring managers take the time to review the job requirements and position details BEFORE submitting a request to recruit.  If changes are needed or if you anticipate that you will have a small pool of qualified applicants, reach out to your Recruiter for a quick planning discussion.

Use the Recruitment Strategy Planning Worksheet to expedite your review.

Recruitment Strategy Meeting Worksheet (pdf)
Recruiter Assignment By Department (pdf)

Using VTHR Header

Each department has designated VTHR Security Coordinators who approve requests for access to restricted modules in VTHR.  Your security coordinator sends an email to the Recruitment inbox (dhr.recruitment@vermont.gov) with the authorized person’s name and employee ID to grant hiring manager access in VTHR.  You will be notified when the hiring manager role has been added to your VTHR account.

All employees who are granted the Hiring Manager role in VTHR have permission to do the following actions:

  • Initiate recruitment activity on any position in the department

And, for any Job Opening where the employee is added as a Hiring Manager or Interested Party...

  • Review applicants and print applications and resumes
  • Mark candidates as “Interviewed”
  • Reject applicants and send letters to applicants that they were not selected for further consideration
  • Forward applicants to receive an offer for hire

Creating a Job Opening Heading

Our online posting and application system is designed to give hiring managers significant access to their job openings during the entire recruitment process, beginning with initiating the job opening.  Anyone who has hiring manager access in VTHR may create a job opening and submit it for approval.

Job Opening Quick Reference (pdf)
Create a New Job Opening (video)

Once the hiring manager submits the job opening, it goes to the Appointing Authority for approval.

Appointing Authority Approval Quick Reference (pdf)
Approve Job Opening (video)

Once the Appointing Authority approves the recruitment, the remaining steps to complete and post the job opening are completed by HR.  You will receive a system-generated email notifying you when HR completes the final approval step and the job opening is posted on the Careers website.

Hiring Managers have access to view incoming applications during the posting period, but take no further actions in the job opening until the application deadline has been reached and HR provides a candidate list.

Managing a Job Opening heading

There are many aspects of managing a job opening. From understanding recruitment policies to interviewing to job offers, you can find all the information you need here. MORE...

Forms and Documents Header

Looking for a particular document or form to help manage your open jobs? Start here!