Job Specification Details

Administration, planning and coordinating work at a professional level for the Department of Health involving the development, maintenance and reporting of Vermont public health registries. Duties include oversight of person-level data collection, technical assistance to healthcare practitioners and other registry users, analysis and reporting of registry statistics, and education and outreach to internal and external stakeholders. Supervision is exercised over a small team of staff. Work is performed under the direction of the Health Informatics Director.

All employees of the Agency of Human Services perform their respective functions adhering to four key practices: customer service, holistic service, strengths-based relationships, and results orientation.

Develop and manage Vermont registries strategic, operational, and budgetary planning, to collect information among Vermont residents for various public health conditions or topics.  

Ensures timely and accurate reporting of data by reporting facilities and use of the systems by users as required by law.

Reviews submitted records for accuracy and completeness for inclusion in the public health registry. 

Oversees quality control from reporting sites and provides assistance to approved users of the registry.

Develop and review analyses of registry and demographic data and prepares reports.

Participates in evaluation activities related to Vermont registries. 

Prepare grant funding applications and reports for federal and other entities such as the Centers for Disease Control and Prevention (CDC).

Represents the Registry at meetings of local, state and national organizations to promote collaboration and use of the data.

Provides educational material on use of the of the registry to stakeholders.

Manage contracts as needed and interstate data sharing requests/needs.

Develop RFPs and system enhancements that improve reporting and use of Vermont registry systems.    

Plan, pursue and manage data system linkages such as those with State healthcare systems.  

Authorizes the release of data to requestors in consistency with confidentiality requirements and research needs. Performs related duties as required.  

Organize and oversee or participate in the activities of any required advisory and stakeholder groups. 

Maintain contact with the directors of other registries and appropriate state and federal officials.

Establish partnerships and act as the liaison for registry topics with a goal towards improving public health through use of the registry and the data.

Oversees a small team of staff and works closely with them to support their activities, prioritize their work, and establish professional development goals. 

Aids staff in obtaining access to new data sources and software usage to create surveillance plans and special reports.

Collaborate with Information Technology staff to prioritize system enhancements and test functionality as needed.

Performs other duties as assigned. 

Duties are performed primarily in a standard office setting. Occasional travel to reporting facilities requires that private means of transportation be available. Some work outside of normal office hours may be required.

Considerable knowledge of Vermont Registry System practices including data quality monitoring, healthcare data standards, principles of electronic data exchange, Vermont regulations, and best practices.

Ability to research and interpret data details and incorporate them into a complex computer algorithm.

Ability to secure the cooperation of reporting facilities and providers in the collection and accurate reporting of data.

Ability to secure the cooperation of users to appropriate use of the system.

Ability to work with regulatory officials such as Office of Professional Regulation, Medicaid Board, Medicaid and legal counsel if needed.

Ability to gather input from a variety of internal and external stakeholders and incorporate into ongoing system design and implementation.

Considerable work experience in project management and translating business requirements into conceptual models.

Knowledge of database manipulation, management, and software decision support systems

Experience working with very large data sets, statistical and epidemiological analyses.

Experience with data visualization and interpretation.

Ability to manage work groups.

Ability to communicate effectively, both orally and in writing with various audiences including technical, clinical and program staff.

Ability to prepare and present concise reports regarding technical and clinical issues.

Ability to prepare material involving technical concepts and processes.

Ability to present educational material orally to a variety of specialized groups.

Ability to oversee contracts involving technical work, establish accountability standards, and assess deliverables for quality.

Ability to supervise analytical, technical, and administrative employees.

Ability to establish and maintain effective working relationships.

Working knowledge of the principles and practices of public health.

Ability to provide leadership and accountability within the framework of the four key practices of the Agency of Human Services: customer service, holistic service, strengths-based relationships, and results orientation.

Master's Degree in a public health, health services, scientific or informatics field AND two (2) years or more of experience in a human services, health, or informatics field.

OR

Bachelor's Degree in a public health, health, scientific or informatics field AND three (3) years or more of experience in human services, health, or informatics field. 

OR

Associate degree in a public health, health, scientific or informatics field AND five (5) years or more of experience in a public health, health, or informatics field. 

Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.