Job Specification Details

This is the first level of five in the Records and Information Management (RIM) Specialist series. Incumbents provide general and administrative support to the daily operations of the statewide RIM program (3 V.S.A. § 117) or an agency/department RIM program (1 V.S.A. § 317a and/or 3 V.S.A. § 218). Decision making and complexity are limited to carrying out established work processes and operations and work is performed under the close supervision of a senior team member or supervisor.

In accordance with policies and standards established by the Vermont State Archives and Records Administration, identifies, classifies and manages public records and information, including data, in accordance with their approved record schedules to assure public records are managed appropriately and remain authentic and accessible from creation to ultimate disposition (destruction or transfer to state archives).

Provides general and administrative support to the daily operations of the statewide RIM program or an agency/department RIM program and, under supervision, may assist with the processing of requests for public records and the identification, classification and analysis of recordkeeping requirements for developing new record schedules or updating existing ones. Performs other duties as assigned.

Assignments are characterized by limited scope, readily accessible guidelines, and reliance on the supervisor when encountering new situations. Provides limited consultation and outreach services, including guidance on record schedules, recordkeeping requirements, policies and guidelines, and professional standards and best practices. Work is assigned orally or in writing and reviewed during progress and upon completion.

Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available. May be required to lift boxes 20 to 30 pounds.

Some knowledge of Generally Accepted Recordkeeping Principles (the “Principles”) and industry standards and best practices.

Some knowledge of records and information creation and use.

Some knowledge of records storage, retrieval, conversion, and facilities.

Some knowledge of records appraisal, retention, protection, and disposition.

Some knowledge of information technology, including data management.

Some knowledge of government structure, functions and activities as defined by law.

Some knowledge of the Vermont Public Records Act.

Skill in communicating with others, both verbally and in writing.

Ability to organize work assignments.

Ability to initiate and sustain cooperative relationships with a wide variety of individuals encountered during work activities.

Ability to work independently and in a team environment.

Ability to impart concepts and ideas to others in easily understandable terms.

Ability to exercise sound judgment in evaluating situations and make logical decisions.

Ability to incorporate new concepts and apply them to work assignments.

Master's degree or higher in archives, library or information science or in the broader information management field.

OR

Professional designation of (or eligibility for) Certified Records Manager (CRM) or Certified Records Analyst (CRA) by the Institute of Certified Records Managers (ICRM).

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