Job Specification Details

This is the second level of five in the Records and Information Management (RIM) Specialist series. Incumbents perform specific RIM functions under the statewide RIM program (3 V.S.A. § 117) or an agency/department RIM program (1 V.S.A. § 317a and/or 3 V.S.A. § 218). Decision making and complexity are limited to carrying out established work processes and operations. Work is performed under the direct supervision of a senior team member or supervisor and class incumbents may supervise two or more subordinates.

In accordance with policies and standards established by the Vermont State Archives and Records Administration, identifies, classifies and manages public records and information, including data, in accordance with their approved record schedules to assure public records are managed appropriately and remain authentic and accessible from creation to ultimate disposition (destruction or transfer to state archives).

Provides administrative and technical support to the functional operations of the statewide RIM program or an agency/department RIM program by assisting with the processing of requests for public records and the identification, classification and analysis of recordkeeping requirements to develop new record schedules or update existing ones. Performs other duties as assigned.

Under supervision, incumbents may work with attorneys, technologists, business managers, and functions-based personnel to formulate RIM policies; develop and implement systems and services to strategically fulfill mission-critical informational needs; and manage the processing of requests for public records.

Interprets and applies policies, guidelines, and standards to resolve problems encountered during the work and may assist with identifying, recommending and planning for current and future RIM programming and service needs. Provides consultation and outreach services, including guidance on record schedules, recordkeeping requirements, policies and guidelines, and professional standards and best practices. Work is explained in general terms and reviewed upon completion.

Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available. May be required to lift boxes 20 to 30 pounds.

Working knowledge of Generally Accepted Recordkeeping Principles (the “Principles”) and industry standards and best practices.

Working knowledge of records and information creation and use.

Working knowledge of records storage, retrieval, conversion, and facilities.

Working knowledge of records appraisal, retention, protection, and disposition.

Working knowledge of information technology, including data management.

Working knowledge of government structure, functions and activities as defined by law.

Working knowledge of the Vermont Public Records Act.

Skill in communicating with others, both verbally and in writing.

Ability to manage multiple assignments and adapt to changing priorities.

Ability to initiate and sustain cooperative relationships with a wide variety of individuals encountered during work activities.

Ability to work independently and in a team environment.

Ability to effectively impart complex ideas to others in easily understandable terms.

Ability to exercise sound judgment in evaluating situations and make logical decisions.

Ability to incorporate evolving and emerging theories, principles, ethics, and best practices; and apply to current assignments.

Master's degree or higher in archives, library, or information science or in the broader information management field AND two (2) years or more of professional RIM work at the RIM Specialist I level or equivalent.
OR
Professional designation of (or eligibility for) Certified Records Manager (CRM) or Certified Records Analyst (CRA) by the Institute of Certified Records Managers (ICRM) AND two (2) years or more of professional RIM work at the RIM Specialist I level or an equivalent position.

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