Job Specification Details

Coordinates the administration of a variety of functions of a small division, or office. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision may be exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior.

Coordinates support and office functions. May supervise clerical staff. Interprets rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Assists administrators with personnel administration issues and problems. Assists administrators in the preparation of personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. May resolve personnel problems in the office. Represents office at meetings and seminars. Keeps time and attendance records. Monitors budget and makes recommendations and requests regarding needs. Prepares and maintains office records and reports. May prepare the office budget. Answers routine correspondence as required. Performs related duties as required.

Work is performed in a standard office setting.

Knowledge of modern office management methods.

Knowledge of the principles and practices of public administration.

Knowledge of budgeting and accounting practices.

Knowledge of personnel principles and practices including supervisory techniques.

Knowledge of computer technology and the potential of automated systems.

Ability to read and correctly interpret laws, rules, and regulations of moderate complexity.

Ability to prepare and deliver effective reports, both orally and in writing.

Ability to establish and maintain effective working relationships.

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.
NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).