Job Specification Details

Planning, advisory, administrative, compliance, and operational support to the Department and the Director of Mental Health Financial Services. Position serves an advisory role in the operations and management of central office operations. Extensive interactions with senior management, outside organizations, and stakeholder groups. Position provides education and staff support on department policies and procedures, consultation regarding contractual agreements, and auditing and reporting requirements. Position works closely with facilities operations staff in other department run programs and provides general oversight and management of central office operational needs. Duties are carried out under the general direction of the Department Financial Director. All employees of the Agency of Human Services perform their respective functions adhering to four key practices: customer service, holistic service, strengths-based relationships and results orientation.

Develops programmatic requirements for new contracts and grants and identifies/negotiates with vendors for outcomes and deliverables. Supports central continuity of operations planning, office space planning, materials and equipment acquisitions, technology enhancements, and communications capabilities. May act as the building manager or liaison with public/private sector facility management to ensure adequate facility support services. Secures technical assistance for department and community programs as needed. Directs activities that demonstrate compliance with DMH long and short term goals and with department philosophy and policies. Monitors information transfer options within framework of privacy and protections and advises staff on reporting requirements and remediation options. Supports staff orientation, training and development as needed. Duties may, at times, extend beyond the normal daytime and work week hours. Off-site travel is required for which private means of transportation should be available.

Duties may, at times, extend beyond the normal daytime and work week hours. Off-site travel is required for which private means of transportation should be available.

Sound judgment and problem-solving capabilities.

Ability to determine and establish operating needs, priorities, policies, and procedures.

Ability to plan, direct and coordinate the work of others and to lead groups to consensus.

Thorough knowledge of the principles and techniques of supervision.

Ability to analyze situations accurately, including transactional and policy problems, to develop, recommend and implement solutions, prepare comprehensive reports and persuade others to take action.

Ability to interpret and apply regulations of considerable complexity to specific situations.

Ability to prepare a variety of written and oral reports.

Ability to communicate constructively and effectively with subordinates.

Ability to provide leadership and accountability within the framework of the four key practices of the Agency of Human Services: customer service, holistic service, strengths-based relationships and results orientation.

Bachelor's degree in business, public or health administration, office administration, health care services or closely related field AND three (3) years or more of experience providing professional administrative-level services to a business or organization which included operations, facilities, human resources, business management, or grants administration functions AND experience as a supervisor of clerical or administrative staff.

OR

Master's degree in business, public or health administration, office administration, health care services or closely related field AND one (1) year or more of experience providing professional administrative-level services to a business or organization which included operations, facilities, human resources, business management, or grants administration AND experience as a supervisor of clerical or administrative staff.

OR

Two years or more of full-time college coursework OR associate's degree business, public or health administration, office administration, health care services or closely related field AND five (5) years or more of experience providing professional administrative-level services to a business or organization which included operations, facilities, human resources, business management, or grants administration functions AND experience as a supervisor of clerical or administrative staff.

OR

Seven (7) years or more of experience providing professional administrative-level services to a business or organization which included operations, facilities, human resources, business management, or grants administration functions AND experience as a supervisor of clerical or administrative staff.

Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.