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Position Management Overview

The collective bargaining agreements define positions as: "a group of current duties and responsibilities normally requiring the full-time or part-time employment of only one (1) person."

The Department of Human Resources is responsible for managing all positions in the executive branch, and supports the judicial and legislative branches in their efforts to manage positions. Position management includes: analysis and recommendation around new position requests; verifying funding and budget status; analysis of position changes; transferring positions within Agencies or State government, and abolishing the position if it is no longer needed or funded.

Each position or set of duties and responsibilities is assigned a six-digit number associated with the agency or department. Positions are also defined by a job title and the pay grade. Employees are assigned to a position number when hired or transferred.

Positions allow us to manage the workforce based on a variety of needs.

  • Classified or Exempt
  • Permanent or Limited
  • Full-time or Part-time

For example, a classified position might be filled, permanent, and part-time; or it might be vacant, limited and full-time.

Appropriate workforce codes and pay categories are assigned to each position, including:

  • FLSA
  • EEO-4
  • Management designation
  • Bargaining Unit
  • Pay grade
  • Standard hours
  • FTE
  • Department Id, Business Unit, and Location (zip code)

Updates to position data elements are coordinated through the HR Administrators or by contacting the  email address.